Managing compliance under DOT/FAA 49 CFR Part 120 and Part 40 is a critical responsibility that directly impacts your organization’s ability to operate without regulatory interruptions. Nova HR Synergy specializes in delivering tailored compliance solutions for the aviation industry, ensuring your Drug & Alcohol Testing Program is fully compliant, efficient, and always prepared for inspections.

DOT/FAA Compliance Support

49 CFR Part 120

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49 CFR Part 40

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49 CFR Part 120 〰️ 49 CFR Part 40 〰️


With Nova HR Synergy, you’re not just checking a compliance box—you’re securing a reliable partner dedicated to protecting your business and ensuring operational excellence. Let us help you stay compliant, avoid unnecessary risks, and focus on what you do best—leading in the aviation industry.

    • End-to-end program administration: pre-employment, random, post-accident, reasonable suspicion, return-to-duty, and follow-up testing.

    • Accurate recordkeeping that meets DOT/FAA retention and confidentiality standards.

    • Our team brings years of hands-on experience supporting aviation companies through FAA audits and inspections.

    • In-depth DER training and continuous support to ensure your team understands its regulatory obligations.

    • Mock audits and program reviews to ensure you’re always inspection-ready.

    • On-site or virtual support during actual FAA audits to guide you through the process with confidence.

    • Proactive program monitoring to prevent common compliance violations.

    • Immediate consultation and support in handling refusals to test and other sensitive situations.

    • Hands-on support through our specialized ADPM services, helping Designated Employer Representatives (DERs) manage their responsibilities effectively.

    • We act as a trusted advisor for your DER, providing guidance on regulatory interpretations, managing sensitive cases, and assisting with required reporting.

    • Reduce DER workload and improve compliance accuracy through expert-backed solutions.

    • Reduce internal administrative burdens and free up your team’s valuable time.

    • Avoid costly fines, penalties, and reputational risks through expert program management.

Audit Preparation & On-Site Representation

Mock audits, document review, and expert presence during actual FAA/DOT inspections.

Program Design, Set-Up & Management

Complete implementation of drug & alcohol testing programs per 49 CFR Part 120 and 49 CFR Part 40 standards.

Random Testing Pool Management & Compliance Monitoring

Quarterly and additional selections, tracking, and reporting aligned with FAA and DOT random testing rates.

Secure Recordkeeping & Documentation

Proper file management to meet inspection-readiness, confidentiality, and retention rules.

DER (Designated Employer Representative) Training & Ongoing Support

Guidance, policy interpretation, and real-time support for your in-house DER.

ADPM Services: Direct Assistance for DERs

Expert-level Aviation Drug Program Management support to relieve DER workload and ensure regulatory compliance.

Violation Consultation & Corrective Action Guidance

Fast-response guidance for refusals, positives, or noncompliance issues—mitigating risk.