Privacy Policy and SMS disclosure

Nova HR Synergy LLC ("NHRS")

Effective Date: May 30, 2025

At Nova HR Synergy LLC ("NHRS"), privacy isn’t just a policy, it’s a core value. We are dedicated to protecting the personal data of every individual we serve, including our clients’ employees, contractors, job applicants, vendors, and business partners.

Our privacy program is built on principles of:

· Transparency in how we collect and use information

· Accountability in data handling

· Security through robust administrative and technical safeguards

We continuously review and strengthen our privacy practices to stay aligned with industry standards and regulatory expectations. Our internal processes include regular assessments and strong governance measures.Oversight of our privacy program is led by our executive team, with designated contacts available for all data protection inquiries.

Contact: info@novahrsynergy.com
Phone: 888-282-0207

At NHRS, we also emphasize ethical use of technology. From system monitoring to automated decision tools, we ensure every innovation respects the privacy rights of those we serve.

YOUR TRUST MATTERS. WE PROTECT IT—EVERY STEP OF THE WAY.

This Privacy Statement explains how NHRS use and disclose Personal Data that we collect from Individuals who visit our websites and otherwise engage with us in business activities.

For information on how NHRS protects the Personal Data we process for Clients, please see the NHRS Privacy Statement for Client Employees, found towards the bottom of this webpage

1. TYPES OF PERSONAL DATA

This Privacy Statement explains our practices with regard to Personal Data collected by NHRS for its own Business Purposes.

· Personal Data is any information that can be used to identify, locate or contact you. Some examples of Personal Data include your name, username, mailing address, telephone numbers, email address, geographic location, creditworthiness, customer account information, or other information about how you use NHRS websites and applications. Personal Data also includes other information that may be associated with your Personal Data.

1. HOW NHRS COLLECTS PERSONAL DATA

In most cases, we collect Personal Data directly from you. We will ask you for Personal Data when you interact with us, such as registering on our websites, signing up to receive a newsletter, making a purchase, signing up to receive marketing communications, or to provide NHRS with services, goods or products. We may collect additional information from Third Party data suppliers who enhance our files and help us better understand our contacts.

2. HOW NHRS USES PERSONAL DATA:

NHRS USES YOUR PERSONAL DATA FOR THE FOLLOWING BUSINESS PURPOSES:

Business Purposes for Processing Personal Data pertaining to Professionals.
Personal Data pertaining to Professionals with whom NHRS has a business relationship may be processed as needed:
To initiate, assess, develop, maintain, or expand a business relationship, including negotiating, contracting, and fulfilling obligations under contracts;
For due diligence regarding the Individual’s qualifications and eligibility for the relationship, including verifying the identity, qualification, authority, and creditworthiness of the Professional and obtaining publicly-available information from Third Parties (such as publicly-available sanction lists from screening companies);
To send transactional communications (such as requests for information, responses to requests for information, orders, confirmations, training, and service updates);
For account management, accounting, finance, and dispute resolution purposes (such as accounts receivable, accounts payable, account reconciliation, cash management, or money movement) and for consolidated management and reporting;
To assure quality control and to enforce company standards and policies;
For risk management and mitigation, including for audit and insurance functions, and as needed to license and protect intellectual property and other assets;
For security management, including monitoring Individuals with access to NHRS’s websites, applications, systems, or facilities, investigation of threats, and as needed for any Data Security Breach notification; and
To anonymize or de-identify the Personal Data.

4. BUSINESS PURPOSES FOR PROCESSING PERSONAL DATA PERTAINING TO CONSUMERS AND OTHER INDIVIDUALS.

Personal Data pertaining to Consumers and other Individuals with whom NHRS has a business relationship may be processed as needed:

To provide the information, product, or service requested by the Individual, and as would be reasonably expected by the Individual given the context in which the Personal Data were collected, and the information provided in the applicable privacy statement given to the Individual (such as for personalization, remembering preferences, or respecting Individual rights);
For due diligence, including verifying the identity of the Individual, as well as the eligibility of the Individual to receive information, products, or services (such as verifying age, employment, or account status);
To send transactional communications (such as requests for information, responses to requests for information, orders, confirmations, training materials, and service updates)
To manage the Individual’s account, such as for customer service, finance, and dispute resolution purposes;
For risk management and mitigation, including for audit and insurance functions, and as needed to license and protect intellectual property and other assets,
For security management, including monitoring Individuals with access to NHRS’s websites, applications, systems, or facilities, investigation of threats, and as needed.
To anonymize or de-identify the Personal Data.

5. BUSINESS-NECESSARY PROCESSING ACTIVITIES.

NHRS may process Personal Data as needed to protect the privacy and security of the Personal Data it maintains, such as in connection with advanced security initiatives and threat detection;

for treasury operations and money movement activities;
For compliance functions, including screening Individuals against sanction lists in connection with anti-money laundering programs;
for business structuring activities, including mergers, acquisitions, and divestitures; and
business activities, management reporting, and analysis.

6. DEVELOPMENT AND IMPROVEMENT OF PRODUCTS AND/OR SERVICES.

NHRS may process Personal Data to develop and improve NHRS’s products and/or services, and for research, development, analytics, and business intelligence.

7. RELATIONSHIP MANAGEMENT AND MARKETING.

NHRS may process Personal Data for relationship management and marketing. This purpose includes sending marketing and promotional communications to Individuals who have not objected to receiving such messages as may be appropriate given the nature of the relationship (or who have opted into such messages in those jurisdictions where opt-in consent is required), such as product and service marketing, investor communications, Client communications (e.g., HR compliance alerts, product updates, and training opportunities and invitations to NHRS events), customer satisfaction surveys, supplier communications (e.g., requests for proposals), corporate communications, and NHRS news.

NHRS uses your Personal Data for Secondary Purposes such as:

· Disaster recovery and business continuity, including transferring the information to an Archive

· Internal audits or investigations

· Implementation or verification of business controls

· Statistical, historical, or scientific research

· Dispute resolution

· Legal or business counseling

· Compliance with laws and company policies

· Insurance purposes

8. WHY AND HOW PERSONAL DATA IS DISCLOSED BY NHRS

NHRS commits to not provide your Personal Data to Third Parties for their own marketing purposes. We limit our sharing of your Personal Data to:

1) NHRS Group Companies, which will only use your Personal Data for the purposes listed above.

2) Our service providers, who are bound by law or contract to protect your Personal Data and only use your Personal Data in accordance with our instructions.

· Our business partners, but only to the extent you have purchased product or service from such partner, interacted with such partner, or otherwise authorized the sharing. For example, if you are referred to NHRS from a business partner website, we may provide that partner with your contact information and certain economic and financial information, such as bank account information, to validate the referral. We may also provide your contact information to companies that offer complementary products and services if you request information about these solutions.

· Enforce our rights, protect our property, or protect the rights, property or safety of others, or as needed to support external auditing, compliance and corporate governance functions. We will also disclose Personal Data when required to do so by law, such as in response to a subpoena, including to law enforcement agencies and courts in the United States and other countries where we operate.

· Please note that we may also use and disclose information about you that is not personally identifiable. For example, we may publish reports that contain aggregated, anonymized, and statistical data about our Clients. These reports do not contain information that would enable the recipient to contact, locate or identify you. These reports also do not contain identifiable company information.

9. COMMUNICATION PREFERENCES

You may limit the information you provide to NHRS. You may also limit the communications that NHRS sends to you. To opt-out of commercial emails, simply click the link labeled “unsubscribe” at the bottom of any email we send you.

10. SMS COMMUNICATION AND CONSENT

By voluntarily providing your mobile phone number and affirmatively consenting (e.g., checking a box or affirming via verbal consent), you authorize NHRS to send text messages to the provided number. These messages may include, but are not limited to:

· Appointment confirmations and reminders

· Regulatory or compliance updates

· HR-related notifications

· Transactional or customer service communications

Messaging Frequency: Messages may be recurring. Frequency will vary based on your interactions with us.
Message & Data Rates: Standard message and data rates may apply as determined by your carrier.
Opt-Out: To stop receiving text messages from NHRS, reply STOP to any message. You will receive a confirmation message indicating you have successfully opted out.
Support: To receive support or assistance, reply HELP, or use the contact information at the bottom of this page to contact us.

11. ACCESS, CORRECTION, ERASURE, AND OTHER INDIVIDUAL RIGHTS

NHRS respects your right to access, correct, and delete your Business Data, or object to the processing of your Business Data. You may contact info@novahrsynergy.com. to request access to your data, and to exercise any of the individual rights afforded to you by NHRS’s Privacy Code for Business Data, or by applicable data protection laws and regulations. NHRS will respond to requests as soon as possible and in accordance with applicable data protection laws and regulations.

12. INFORMATION SECURITY

NHRS is committed to maintaining the appropriate organizational, technical, and physical controls to protect Personal Data entrusted to NHRS. These controls protect Personal and Business Data from anticipated threats and hazards as well as unauthorized access and use. In each case, NHRS will strive to provide security that is proportional to the sensitivity of the Personal Data being protected, with the greatest effort being focused on protecting Sensitive Personal Data and other Personal Data whose compromise could result in substantial harm or inconvenience to the Individual

13. DATA RETENTION

NHRS will only retain your information for as long as necessary for the Purposes for which the Personal Data and Business Data is processed. Personal Data is retained in accordance with the records retention schedules to ensure that records containing Personal Data are retained as needed to fulfill the applicable Business Purposes, to comply with applicable laws, or as advisable in light of applicable statutes of limitations. When the retention period has expired, records containing Personal Data will be securely deleted or destroyed, de-identified, or transferred to archive, in accordance with NHRS’s Policy.

14. POLICY UPDATES

This Privacy Policy may be amended or updated at any time to reflect changes in our practices or legal obligations. All updates will be posted on our website with the revised effective date.

Contact Information

For questions or concerns regarding this policy or your personal data, please contact:

Nova HR Synergy LLC
Phone: 888-282-0207
Email: info@novahrsynergy.com
Website: https://www.novahrsynergy.com