NHRS Privacy Statement for Business Contacts

Nova HR Synergy LLC ("NHRS")

Effective Date: May 30, 2025

At Nova HR Synergy LLC ("NHRS"), we are committed to protecting the privacy of individuals who engage with us—whether as website visitors, clients, vendors, or other business contacts. This Privacy Statement explains how we collect, use, and disclose personal data through our website and professional services. We are commitment to lawful, fair, and transparent data practices. This Statement forms part of our broader Privacy Policy and outlines the types of personal data we collect, the purposes for which we process it, the legal bases for doing so, and the rights available to individuals under applicable privacy laws. At NHRS, safeguarding your personal information and upholding your trust is fundamental to how we do business.

Types of Personal Data

This Privacy Statement outlines how Nova HR Synergy LLC ("NHRS") collects, uses, and protects Personal Data for its own legitimate business purposes. “Personal Data” refers to any information that can directly or indirectly identify, locate, or contact an individual. Examples include your name, username, mailing address, email address, telephone number, geographic location, and details about your use of NHRS’s website, communications, and applications. It may also include sensitive data such as creditworthiness, customer account information, and other information linked to your personal profile. NHRS considers all such data to be private and treats it with the highest level of confidentiality and care.

How NHRS collects Personal Data

In most instances, NHRS collects Personal Data directly from you. We may request this information when you interact with us—such as registering on our website, subscribing to newsletters, making a purchase, requesting services, signing up for marketing communications, or providing goods or services to NHRS. Additionally, we may supplement the data we collect with information obtained from reputable third-party data providers. This helps us enhance our records, improve service delivery, and better understand and engage with our clients and business contacts.

How NHRS uses Personal Data

Nova HR Synergy LLC ("NHRS") processes Personal Data pertaining to professionals, clients, vendors, and business contacts for legitimate and clearly defined business purposes. This processing enables us to build, maintain, and enhance professional relationships, deliver high-quality services, and comply with applicable regulations.

Personal Data may be processed for the following business purposes:

· Establishing and Managing Business Relationships

· To initiate, assess, develop, maintain, or expand a business relationship—including negotiation, execution, and performance of contractual obligations.

· Professional Due Diligence

· To verify the identity, qualifications, authority, and creditworthiness of professionals; and to collect publicly available information from third-party sources, including screening companies and sanctioned entity lists.

· Transactional Communications

· To send service-related communications such as responses to inquiries, confirmations, training details, service updates, and other administrative messages.

· Account and Financial Management

· For operational finance and dispute resolution processes such as accounts receivable/payable, reconciliation, cash flow management, and internal reporting.

· Quality Assurance and Compliance

· To ensure the consistency of service standards and compliance with NHRS’s internal policies, contractual obligations, and legal requirements.

· Risk Management and Legal Safeguards

· For purposes of auditing, insurance, legal compliance, and protecting proprietary assets, including licenses and intellectual property.

· Security Management

· To monitor and safeguard access to NHRS systems, applications, or facilities; investigate potential threats; and issue data breach notifications where legally required.

· Data Anonymization

· To anonymize or de-identify Personal Data for use in analytics, benchmarking, or regulatory reporting where identifiable data is not required.

Processing Personal Data of Consumers and Other Individuals

NHRS also processes Personal Data of consumers, clients’ employees, and other individuals with whom it maintains a business relationship. Such processing is conducted for the following legitimate purposes:

· Service Delivery and Expectations
To provide the requested information, product, or service, and to support reasonable expectations based on the context in which the Personal Data was collected. This includes personalization, remembering user preferences, and upholding individual rights in accordance with the applicable privacy disclosures.

· Eligibility and Identity Verification
To perform due diligence by verifying the identity and eligibility of individuals—such as age, employment status, or account standing—prior to delivering services or sensitive information.

· Transactional Communications
To send timely communications related to services or account activity, including requests for or responses to information, service confirmations, training materials, and operational updates.

· Account Management and Support
To manage user or customer accounts for service delivery, customer support, financial transactions, billing, or resolution of any disputes.

· Risk Management and Legal Protection
To assess and mitigate organizational risk, support insurance and audit activities, and protect NHRS’s proprietary interests, including licensing and intellectual property rights.

· Security Oversight
To monitor access to NHRS systems, applications, and facilities; investigate potential threats; and comply with data breach notification laws when applicable.

· Anonymization of Data
To de-identify or anonymize personal data when required for analytics, benchmarking, compliance, or reporting in non-identifiable form.

Additional Legal and Operational Processing Purposes

In support of its operations, regulatory obligations, and strategic business interests, Nova HR Synergy LLC ("NHRS") may process Personal Data for the following additional purposes:

· Privacy and Data Security
To implement advanced security measures, detect and mitigate threats, and protect the integrity, confidentiality, and availability of personal data and internal systems.

· Treasury and Financial Operations
To support financial administration, including treasury functions, money movement, banking coordination, and transactional oversight.

· Regulatory Compliance and Sanctions Screening
To fulfill compliance obligations such as anti-money laundering (AML) procedures, which may include screening individuals against global sanctions and watchlists.

· Corporate Structuring Activities
To evaluate or execute mergers, acquisitions, divestitures, reorganizations, or similar business transitions, where personal data may be transferred or assessed as part of due diligence or integration.

· Strategic Business Management
To conduct internal business analysis, generate operational insights, and support management reporting for planning, performance tracking, and organizational governance.

Development and improvement of products and/or services.

NHRS may process Personal Data to develop and improve NHRS’s products and/or services, and for research, development, analytics, and business intelligence.

Relationship management and marketing.

Nova HR Synergy LLC ("NHRS") may process Personal Data to manage business relationships and support marketing efforts, including sending promotional communications, HR compliance alerts, product updates, training invitations, customer surveys, and corporate announcements to individuals who have not opted out—or where required, have expressly opted in. These communications are tailored to align with the nature of the relationship and applicable legal requirements. In addition, NHRS may use Personal Data for compatible secondary purposes such as internal analytics, quality assurance, staff training, service improvement, research, compliance reviews, business continuity planning, and system backups. All such processing is conducted under strict data protection protocols and in a manner consistent with our privacy commitments and legal obligations.

In support of its operational resilience, governance, and legal obligations, NHRS may also process Personal Data for disaster recovery and business continuity purposes, including secure archival; internal audits and investigations; implementation and verification of business controls; statistical, historical, or scientific research; dispute resolution; legal or business counseling; compliance with applicable laws and internal policies; and for insurance-related purposes. All such processing is performed under appropriate safeguards to protect data integrity, confidentiality, and alignment with the original collection purpose.

Why and How Personal Data is disclosed by NHRS

NHRS does not sell or share your Personal Data with third parties for their own marketing purposes. We only disclose your Personal Data under limited, controlled circumstances: to trusted service providers who are contractually bound to safeguard the data and act solely on NHRS’s instructions; to business partners with whom you’ve interacted, purchased services, or explicitly authorized data sharing—such as in referral validation or complementary service inquiries; and when necessary to enforce our rights, protect property or individuals, fulfill external audits or corporate governance functions, or comply with legal obligations, including subpoenas or government investigations in jurisdictions where we operate. Additionally, NHRS may use and disclose non-identifiable, aggregated data—such as in statistical or analytical reports—that cannot be used to contact, locate, or identify any individual or company..

Data Collection Technologies

NHRS may use Canvas and Youtube videos and presentations.. When you click on an embedded Canvas or Youtube item, that item is loaded from a domain operated by Canvas or Youtube. Although we have enabled the Privacy-Enhanced mode for embedded for Canvas and YouTube , which prevents Canvas and YouTube from placing tracking cookies on your device when viewing these videos on our site, Canvas or Youtube may collect your IP address and other devices information for their own purposes. To learn more about Canvas and YouTube’s processing of IP addresses visit Canvas and YouTube’s privacy policy.

Communication Preferences

You may limit the information you provide to NHRS. You may also limit the communications that NHRS sends to you. To opt-out of commercial emails, simply click the link labeled “unsubscribe” at the bottom of any email we send you.

Please note that if you are currently receiving services from NHRS and you have decided to opt-out of promotional emails, this will not impact the messages we send to you for purposes of delivering such services.

If you have questions about your choices or if you need assistance with opting-out, please contact us via email to info@novahrsynergy.com.

Access, Correction, Erasure, and Other Individual Rights

NHRS respects your right to access, correct, delete, or object to the processing of your Personal Data. If you maintain an online account with us, you may log in at any time to review, update, or delete the information you have provided. You may also contact us at info@novahrsynergy.com to request access to your data or to exercise any of the individual rights available to you under applicable data protection laws or NHRS’s internal Privacy Code for Business Data. We are committed to responding to such requests promptly and transparently, in accordance with legal and regulatory requirements.

Information Security

NHRS is committed to implementing and maintaining appropriate organizational, technical, and physical safeguards to protect the Personal Data entrusted to us. These measures are designed to defend against anticipated threats and hazards, as well as unauthorized access, use, or disclosure. NHRS applies a proportional security approach based on the sensitivity of the data, placing the highest level of protection on Sensitive Personal Data and other information whose compromise could cause substantial harm or inconvenience to individuals.

Data Retention

NHRS is firmly committed to maintaining robust organizational, technical, and physical safeguards to protect the confidentiality, integrity, and availability of Personal Data entrusted to us. These controls are designed to prevent unauthorized access, mitigate anticipated threats and vulnerabilities, and ensure responsible data handling. NHRS applies a risk-based approach, tailoring its security measures to the sensitivity of the data being protected—with heightened protections for Sensitive Personal Data and any information whose compromise could result in significant harm or inconvenience to the individual.

Privacy Statements of Third Parties

This Privacy Statement applies solely to the data collection, use, and disclosure practices of Nova HR Synergy LLC ("NHRS"). Our website (https://www.novahrsynergy.com) may contain links to third-party websites, including those of our suppliers, business partners, or service providers. These third parties maintain their own privacy policies and data practices, which may differ from ours. We strongly encourage you to review the privacy statements of any third-party website before providing personal information, engaging with their content, or participating in offers and promotions.

POLICY UPDATES

This Privacy Policy may be amended or updated at any time to reflect changes in our practices or legal obligations. All updates will be posted on our website with the revised effective date.

At Nova HR Synergy LLC ("NHRS"), safeguarding your Personal Data is not just a legal obligation—it is a core part of how we do business. We are committed to transparency, accountability, and upholding the trust you place in us. As we continue to serve and grow with our clients, partners, and contacts, we will remain vigilant in our privacy practices and adaptive to evolving data protection standards. Thank you for partnering with NHRS with confidence.

Contact Information

For questions or concerns regarding this policy or your personal data, please contact:

Nova HR Synergy LLC
Phone: 888-282-0207
Email: info@novahrsynergy.com
Website: https://www.novahrsynergy.com